In some circumstances, additional allotment funds are available. Speak with your advisor and consider the allotment scholarship request procedures.
MSCS provides a buy-out option of up to $500 per student for families who are transferring to MSCS from non-District home school programs and meet our program eligibility requirements. This enables families, who want to keep resources from their previous program, to transfer more easily to MSCS. The two buy-out options are available by a credit to the student's allotment as follows:
- Pay the non-District program directly
- Reimbursement check to the family
- This option must be exercised within 12 months from the date of initial enrollment.
For parents and/or students interested in purchasing eligible items, the depreciation purchase schedule for equipment, books and computers is based as follows:
*Graduating seniors should consult with their advisor about exceptional circumstances.
**See the Technology page for more information.
Musical instruments depreciate at a rate of 10% every 12 months beginning with the date of issue. Speak with your advisor if you have questions about the musical instrument depreciation schedule.
Student Account funds may be transferred between siblings of the same family (proficiency and grades will be considered). Graduating seniors can also transfer remaining allotment funds to a younger sibling. Contact your advisor to learn more about the process.
The reimbursement process is the most common form of accessing allotment funds. This is where you buy products or services and then request reimbursement for those expenses. A reimbursement is money paid back to parents out of their student’s allotment for items they have purchased out of pocket, such as curriculum, resources, supplies, etc. (as outlined in the ILP). Here are some common guidelines to keep in mind:
Receipts must show vendor, date, payment form, and services or materials purchased. Internet bills must show the cost for internet access.
Every purchase or reimbursement must be directly related to the Individualized Learning Plan and aligned with State of Alaska standards for education. Materials purchased with allotment funds are the property of MSBSD. Appropriate use and maintenance of these materials is the responsibility of the parent. Equipment over $300 should be discussed with your advisor and some other non-consumables must be tagged as property of Mat-Su Borough School District. In these cases, reimbursement payments will only be made after the equipment is brought to the school for inventory.
Deposits are processed by the Mat-Su Borough School District, not Mat-Su Central. If you need to update your payment information, please do so on your ParentVue account.
Please ensure the following to receive a timely reimbursement:
Materials needed to help learn throughout the year, such as:
Tutoring or instruction from community partners (vendors), such as:
Educational learning activities that extend student learning, such as:
1. Make sure your expense is related to your student’s ILP.
2. Make sure your receipt is complete. (For instruction, you may use the Instructional Receipt.)
Receipts must show vendor, date, payment form, and services or materials purchased.
Internet bills must show the cost for internet access. Each reimbursement request must add up to at least $100.
This helps to reduce the overall amount of reimbursements in the system and speeds up the process up for everyone.
3. Take a photo or scan of the receipt. You may use your phone.
If you need to upload two photos for one reimbursement request, write $0 with the second photo, or contact IT for assistance.
4. Submit in the Parent Portal (Chrome is the preferred browser)
To satisfy parts of your ILP, you may use non-vetted MCS Vendors. However, MSC cannot reimburse for vendors who have not gone through the vetting process. We work with vendors all the time to help them become vetted so that you can use allotment dollars to pay for their services. If your vendor needs to start this process, please have them visit the Instructional Partners page and contact Gena Chastain.
Like most questions at MCS, it depends! Keep in mind that your student’s allotment is made up of state and district funds set aside to help support your child’s learning. Some of these items are "consumable" and remain yours to keep, and some of them are district assets that can be reused by another student.
For example:
Equipment valued at and over $300.00 is typically considered non-consumable and must be approved by your advisor and have MCS Property ID tags affixed. Some items of lower value may also be tagged, such as graphing calculators or external hard-drives, etc.
You can find more about this policy by exploring this Allotment Support page or speaking with your advisor.
Every individual learning plan is different, and families are encouraged to speak with their advisor to ensure approval of allotment purchases. Items that are considered “excessive” will not be approved by the school administration. Mat-Su Central School does not reimburse for the following except in exceptional circumstances:
For Direct Deposit, follow these prompts. If you need assistance, bring the form to MCS and we can forward it for you.
- Download the Direct Deposit Form.
- Fill in the form online or print and fill in.
- Send the completed form with a voided check to: MSDPURCHASING@matsuk12.us
Deposits are processed by the Mat-Su Borough School District, not Mat-Su Central. If you need to update your payment information, please do so on your ParentVue account.
Families are strongly encouraged to have conversations with their advisor prior to the purchase of any item or service over $300.
Prepaid Services (Fitness clubs, piano lessons, karate lessons, sewing lessons, etc.) during the current year will be reimbursed on a monthly basis, only after services are rendered.
Memberships, passes and activity fees will be reimbursed for students (one chaperone may also be reimbursed).
Internet Service – Effective July 1, 2023, MCS can reimburse for home internet data up to $200 per family per month without advisor pre-approval. Questions? Contact MSC Technology Department: (907) 352-1366.
Households enrolling a student or students in the allotment-based program may use up to $500.00 of their family’s allotment for the educational needs of their 3 and 4 year old preschool children. An MCS enrollment form must be filled out for each preschool student. A birth certificate must also be provided (see front office). If submitting for a Preschool student, please clearly indicate “preschool” in the description field. Clearly mark all preschool items “Preschool” on Pre-Order forms.
Nonsectarian services and materials may be purchased from public, private, or religious organizations with student allotments if:
Unexpended funds provided for student allotments may be carried over from one fiscal year to the next, provided the student continues to be enrolled in the correspondence program for which the annual allotment was provided.
Yes. These are required expenses in some cases in order to purchase items, so you are eligible to claim them for reimbursement.
As per Alaska State Correspondence regulations, if a student is no longer enrolled in the correspondence program for which the allotment was provided, the unexpended balance of the student allotment must be returned to the budget of the department or district. Any allotment expenditures that have been made for purchases that occur after a student's withdrawal date must be paid back to Mat-Su Central before the student withdraws. No reimbursement requests will be processed AFTER the date of withdrawal. To guarantee reimbursement, all receipts must be submitted 30 days prior to withdrawal. Any allotment expenditures that have been made for purchases that occur after a student's withdraw date must be paid back to Mat-Su Central before the student withdraws.